01
Business income & financials
· Year-end profit & loss and balance sheet
· Bank statements for all business accounts (December or year-end)
· Credit card statements for business cards
· Merchant processing and 1099-K statements
· Loan statements showing year-end balances and interest paid
02
Payroll & contractors
· Year-end payroll reports (941s, 940, W-3)
· Copies of W-2s issued
· 1099-NEC / 1099-MISC issued to contractors
· Retirement plan contribution records
· Health insurance premiums paid for owners and employees
03
Assets & equipment
· Invoices for equipment, vehicles, or property purchased
· Records of any assets sold, traded, or disposed of
· Depreciation schedules if you're new to our firm
· Lease agreements for vehicles or equipment
· Real estate closing statements
04
Ownership & entity
· Prior-year federal and state tax returns
· Operating agreement or bylaws if changed this year
· Records of owner distributions or contributions
· Changes in ownership percentages
· State registrations for any new states you operate in
05
Personal (for owners)
· All W-2s, 1099s, and K-1s received
· Mortgage interest (Form 1098) and property tax statements
· Charitable contribution receipts
· HSA, IRA, and retirement contribution records
· Estimated tax payments made during the year
06
Anything unusual
· IRS or state notices received during the year
· New business lines, states, or entities
· PPP, EIDL, or grant activity
· Major life events (marriage, birth, home purchase, inheritance)
· Anything you're unsure about — send it and we'll sort it
Not sure whether something matters? Send it anyway. It's far faster for us to set aside a document we don't need than to chase one we do.